Under the general supervision of the Director for El Instituto (Institute of Latina/o, Caribbean & Latin American Studies) in the College of Liberal Arts & Sciences, the incumbent will provide general administration to the institute.
DUTIES AND RESPONSIBILITIES
Serves as point of contact for office and Institute Director
Under the general direction of the Institute Director, provides responsible administrative support as well as entry-level program support for the Institute
Hire, train and supervise student workers
Manage Institute’s event calendar, including conferences, speaker visits, and committee meetings, create and distribute agendas and minutes.
Manage Institute’s course scheduling process and liaise with other departments regarding cross-listed courses and offerings
Assist with technical aspects of setting up meetings (laptops, computers, access in tech rooms)
Draft and distribute official correspondence on behalf of the Institute Director to College and University members
Coordinates office orders (liaisons with contracted vendors, evaluates costs)
Compiles data and reports for Institute Director as requested
Coordinates aspects of special events and outreach programs, including making speaker travel arrangements, creating itineraries, and assisting in advertising efforts
Processes faculty travel, reimbursements and other related fiscal documents.
Liaisons with undergraduates, parents, faculty, staff, administrators, and outside parties regarding institute information
Assists with personnel searches, including drafting of necessary documents, scheduling of interviews, arrangements of employment offers
Maintains files and records, as well as resource materials and program information
Performs related duties as required
Maintains and analyzes statistics and data on the progress of majors, undergraduate students, graduate students and postdoctoral trainees as well as other departmental data needs necessary to report to accrediting agencies and apply for external funding
One to three years’ experience in a responsible administrative support position, which demonstrates knowledge of administrative methods
Ability to work independently and regular exercise judgement regarding administrative detail and procedures
Ability to provide entry-level program support
Good interpersonal and organizational skills
Good writing and communication skills
Excellent computer skills including Microsoft Word, Excel, Outlook, and Access
Excellent attention to detail
Ability to multi-task
Experience working in an academic environment
Fluency in Spanish
Please submit a cover letter, resume and contact information for three professional references via UConn Jobs at www.jobs.uconn.edu, Staff Positions and include the search number 2019091.
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2019091)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on September 28, 2018.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations
Internal Number: 2019091
About University of Connecticut
The University of Connecticut is one of the nation's leading public research universities. UConn's main campus in Storrs is admitting the highest-achieving freshmen in University history. Student diversity continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice.