About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Departmental Overview The Department of Ethnic Studies at UC Berkeley is committed to the comparative study of racialization and indigeneity within the Americas, as well as between the U.S. and other nations. The Department of Ethnic Studies at UC Berkeley is founded on commitments to the value of diversity, the fundamental equality of all human beings, and social justice. All students, regardless of race, ethnicity, religion, gender, sexuality, socioeconomic class, national origin or immigration status are welcomed and supported.
The Department of African American Studies is an intellectual community committed to producing, refining and advancing knowledge of Black people in the United States, the Caribbean, Latin America, Europe and Africa. A key component of the mission is to interrogate the meanings and dimensions of slavery and colonialism, and their continuing political, social and cultural implications.
The Department of Gender & Women's Studies is known for its investment in the well-being of students, and its smaller size means that it is somewhat easier to cultivate a community among undergraduate and graduate students, faculty and staff. By analyzing the powerful and problematic impact of gender contextualized and refracted through varied lines of difference and inequality this field has revised and enlivened the way we see ourselves and our world.
All three departments have a total of 267 undergraduate majors. African American Studies and the Ethnic Studies departments have 95 graduate students, and the Gender and Women's Studies has a Designated Emphasis Program. The departments' have 33.5 faculty, 30 lecturers, 20 visiting scholars and postdocs and student employees.
The Department Manager holds the highest administrative staff position in the units and is directly supervised by the Chair of African American Studies but is responsible to the Chairs of all 3 departments. The supervision of the incumbent changes yearly with the different chairs of the departments. The Department Manager coordinates the overall operation of the units and manages the fiscal affairs of the three departments' budgets as well as all administrative and business functions of the departments.
Manages, plans and administers all administrative, academic HR, staff HR, financial, and facilities operations of the departments of African American Studies, Ethnic Studies, and Gender and Women's Studies.
Administrative services typically includes all or most of the following functions budgetary financial management: IT, facilities, student services, contracts and grants, human resources.
Provides advise and guidance to the various Chairs regarding complex policy matters, academic HR, and financial matters.
Responsibilities include overseeing and managing academic searches and appointments, merits, promotions, and non-faculty appointments and merits.
Manages visitors' programs and advises on requests for wide range of visa types.
Manages delivery of services from Campus Shared Services.
Plans and manages instructional deliverables, which supports the overall teaching, student services. class scheduling, student advising, graduate admissions, fellowship and fee remission administration.
Manages and develops budget for all 3 units: African American Studies, Ethnic Studies, Gender and Women's Studies.
Monitors budgets, and develops and monitors financial reports for general appropriations, grants, endowments and other funds.
Develops short and long range planning for administrative services operations and improvements to processes.
Establishes and recommends change to policies which affect the department.
Responsible for long-range planning of non-academic staff needs.
Analyzes staff workload, initiates and manages reorganizations when necessary.
Independently develops and implements policies and procedures regarding all aspects of non-academic staff management including, but not limited to: supervision; recruitment and hiring; creation of performance standards; performance evaluations; merits and reclassification;disciplinary actions and dismissal.
Encourages staff to attend campus professional meetings and workshops.
Ensures staff are trained in and have timely access to all necessary online systems: OLADS, BAIRS, BFS, OPTRS, HCM, SIS, BEAR FACTS, Travel and Entertainment and MS Office.
Develops and implements short-term as well as long-range budget and financial planning for the cluster of departments.
Collaborates with the Curriculum Committee, department Chair and other members of the faculty to complete the plans for the instructional program, including budgets required to implement it.
Responsible for the maintenance of the three departments' office space located in Barrows (on two different floors).
Principal liaison with campus Planning Office: Oversees departmental space assignments and changes, coordinate moves, renovations and installation of communications and network services.
Represents the department on business affairs to the institution community.
Broad knowledge of campus processes, protocols and procedures with a focus on budget, account and fund management; personnel management of labor contract(s) and personnel policy.
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Broad knowledge of common campus-specific and other computer application programs such as BFS, HCM, PPS, BAIRS, SIS, etc.
Proven ability to organize department work functions in an efficient and effective manner.
Skills to work collaboratively with other campus locations.
Demonstrated employee management and conflict resolution skills to effectively lead and motivate others.
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Skills in organization and customer service to effectively manage multiple important priorities.
Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
Ability to interpret and apply or implement policy and contracts and labor contracts pertaining to employment.
Strong computing skills and ability to adapt to changing campus systems.
High degree of organizational and political acumen and the ability to maintain consistent professionalism and sound judgment in the provision of service to all constituents and stakeholders.
Ability to act with a high degree of independence and initiative to move the department forward, especially during times of budgetary limitations.
Bachelor's degree in related area and/or equivalent experience/training
Salary & Benefits Annual salary rate will be commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.