The Associate Processing Archivist is part of the Special and Area Studies department of the George A. Smathers Libraries reporting directly to the Processing Archivist. Principal duties include reviewing, arranging, and describing archival materials for the Latin American and Caribbean Collection and to a lesser extent for other Spanish-English collections in the department, such as the Isser and Rae Price Library of Judaica and the P.K. Yonge Library of Florida History; creating and maintaining archival finding aids following professional standards; and managing data in preparation for digitization projects. The Associate Processing Archivist coordinates the accessioning and processing of new acquisitions and reducing any backlog, and participates in the process of digitizing archival collections.
Physically and intellectually arranges archival materials using independent judgment and working with minimal supervision. Employs standards (EAD, EAC, DACS, MARC, etc.) to create descriptive metadata and produce bilingual English/Spanish finding aids and catalog records. Translates English-language descriptive data to Spanish, as well as Spanish to English. Determines the historical and research value of archival materials, and conducts research on people and corporate bodies to provide historical context and interpretation for researchers. Manages descriptive and other collection information using an archival management system.
Researches holdings, produces processing plans, establishes processing priorities in consultation with collection managers and other personnel, and establishes efficient workflows and schedules to reduce the backlog of unprocessed accessions. Processes materials in diverse collection genres, subject areas and formats (including born digital materials and moving image and audio materials). Participates in appraisal decisions, completes preservation assessments, and makes digitization recommendations.
Participates in collection management activities including documenting accessions, establishing control over materials during acquisition, maintaining collection statistics, organizing work spaces, and managing collection storage spaces, including an off-campus facility. Transfers materials between locations, and regularly completes processing activities at the off-campus facility.
APPLICATION PROCESS To apply, submit
a cover letter detailing your interest in and qualifications for this position
your current resume or CV
a list of three references including their contact information (telephone number and email address)
Apply by June 6, 2019 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 511023. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at email@example.com.
Bachelor’s degree in an appropriate area of specialization and four years of related library experience; or a master’s degree in Library or Information Science or some other directly relevant area.
Proficiency in English and Spanish (written and spoken).
Experience arranging and describing English/Spanish archival collections
Educational focus on the intellectual control and organization of archival materials
Evidence of successful application of standards for describing and encoding archival materials (DACS, EAD, EAC, MARC) in the form of published finding aids and/or catalog records
Experience with digitization projects relating to archival materials, including metadata creation and management (e.g., DublinCore)
Experience managing data in an archival management system such as ArchivesSpace
Experience with minimal or efficient processing techniques (e.g., MPLP)
Demonstrated ability to plan, manage and complete projects, including maintaining workflows and meeting deadlines
Experience in an academic archives setting
Excellent verbal and written communication skills
Ability to work both independently and collaboratively with faculty, students, administrators and the general public
Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment
Ability to regularly and safely handle archival materials, including: carrying boxes and materials weighing up to 40 pounds; bending and lifting; transporting on carts or dollies frequently weighing over 100 pounds; climbing on stools and ladders to shelve or retrieve materials; and loading and unloading to/from vans
Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender, sexual orientation, and perspectives
Additional Salary Information: Actual rate will reflect experience and credentials
Internal Number: 511023
About University of Florida, George A Smathers Libraries
THE UNIVERSITY OF FLORIDA
The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities. UF has a long history of established programs in international education, research and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at http://www.ufl.edu.
GEORGE A. SMATHERS LIBRARIES
The George A. Smathers Libraries is a member of the Association of Research Libraries (ARL), the Center for Research Libraries (CRL), the Association of Southeastern Research Libraries (ASERL), and LYRASIS. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants. The George A. Smathers Libraries organizational chart is available at: http://www.uflib.ufl.edu/backpage.html. For more information about the Libraries, please visit http://w...ww.uflib.ufl.edu.
DEPARTMENT OF SPECIAL AND AREA STUDIES COLLECTIONS
The Dept. of Special and Area Studies Collections combines the Libraries’ traditional special collections with its premier area and cultural studies collections. Special Collections holds the primary source research collections of the University of Florida, which include the Harold and Mary Jean Hanson Rare Book Collection, the P. K. Yonge Library of Florida History, the Popular Culture Collection, the Baldwin Library of Historical Children’s Literature, the University of Florida Archives, and manuscript collections supporting the different special and area studies collections. Area Studies is comprised of the Latin American Collection, the African Studies Collection, the Isser and Rae Price Library of Judaica and the Asian Studies Collection. Together, the collections contain over 750,000 volumes, more than 50,000 rolls of microfilm, over 8000 linear feet of manuscript and archival material, and a growing presence of unique digital holdings. The collections provide direct support to academic programs at the University of Florida while also supporting research in a variety of academic fields and disciplines for an international community of scholars.
Gainesville, Florida and the surrounding community are home to approximately 240,000 people and both the University of Florida and Santa Fe College. Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the city is surrounded by over 40 nature parks, including many spring-fed lakes and rivers. In 2007, Gainesville was ranked as the “Best Place to Live and Work” by Frommer’s Cities Ranked and Rated and as one of the “Best Places to Live and Play” by National Geographic Adventure. Gainesville is known as an innovative municipal government and an innovative city. Gainesville continues to receive national recognition as a top-rated city. Some of Gainesville's accolades are listed at the Gainesville Awards and Recognition link. A recent article in Florida Trend Magazine offers an in depth Community Portrait of Gainesville and the University of Florida. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two hour drive.
Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at http://www.hr.ufl.edu/training/neo/default.asp.