1) Manage all Latin American Studies course offerings and cross-listings in the Registrar time schedules. CLAS-originated courses include the Introduction to Latin American Civilizations sequence, Tinker Visiting Professor courses (3â“5/year), MartÃn BarÃ³ Prize Lectureship course(s), MA Proseminar, BA Colloquium, CLAS lecturer courses (3/year), and other ad hoc courses
2) Prepare and distribute an annual guide to Latin American Studies content courses for the CLAS website, with quarterly updates, as a necessary reference tool for students fulfilling distribution requirements in Latin American Studies degree programs
3) Manage the application and selection processes for CLAS fellowships (currently, awards are made to 10â“15 students/year), teaching assistantships (10â“12/year), and lectureships (1â“2/year); coordinate information sessions; manage awards and appointments in coordination with relevant campus offices; guide students through administrative and reporting processes
4) Provide basic editorial support for updates to the College Catalog, Graduate Announcements, and CLAS website germane to the Latin American Studies degree programs
5) Coordinate CLAS degree programs; support the CLAS lecturer in program management and development; produce and distribute publicity for degree programs; facilitate faculty committees for program planning and review
6) Coordinate student program-related events, including recruiting activities for prospective students, Tinker Field Research Grant presentations, professional development workshops, and other cocurricular activities
7) Working with the CLAS lecturer, track studentsâ™ progress toward completion of degree requirements and process required forms, including course registration and add/drop, dual major BA Paper certification, application for degree, petitions for study abroad credit, thesis approval, course project certification, and others
Office Management (40%)
1) Manage daily office operations and perform bulk of administrative duties, directly or by training and managing student workers. Tasks include greeting visitors and answering the phone; managing ingoing and outgoing mail and deliveries; coordinating student worker schedules; trouble-shooting for faculty and students in areas of common re quests; and other tasks
2) Initiate Center financial disbursements and procurement. Ensure that equipment and stock of basic office supplies are well-maintained; place orders and requisitions through the internal procurement systems (Buysite); manage personal expense report submissions (GEMS); initiate and coordinate payroll and financial transactions with the SSD 3) Local Business Center, including student and casual employee payroll, travel, reimbursements, and purchases
4) Manage the maintenance of records and databases, including course database, fellowship database, student/alumni database, and contacts database
5) Support the associate director as needed in developing new funding proposals and grant reports, including preparation and presentation of data, background foundation/agency research, and coordination with University offices and departments
6) Assist in the organization and staffing of CLAS events as needed, including occasional evening and weekend hours
1) Proficiency in a major Latin American language (preferably Spanish).
2) Flexibility to adapt to organizational changes and willingness to continue professional training.
3) Ability to collaborate well and supportively in a small staff, fast-paced setting.
1) Bachelorâ™s degree. Candidates with substantive coursework in Latin American/Caribbean studies
1) One year of office management or student affairs experience
2) Experience in higher education
3) Demonstrated ability to handle confidential data with tact and discretion
4) Ability to manage interpersonal relationships and interact with a large and varied set of constituencies.
5) Excellent verbal and written communication skills
6) Demonstrated attention to detail and accuracy
7) Demonstrated ability to work on multiple projects simultaneously, set priorities, and meet deadlines
Technical Knowledge, Skills or Certifications
1) Proficiency in word processing, spreadsheet, and database programs.
2) Cover letter
3) Contact information for references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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