Aaniin! The Office of Equity, Diversity, & Intercultural (EDI) Programs serves the University of Minnesota Morris campus community through a variety of programs that foster student development, leadership, and college success; build intercultural understanding and competence for Morris students, faculty and staff; address equity gaps for students from historically underrepresented backgrounds; and advance campus efforts to build a respectful, engaging, inclusive community that values equity for all. This position serves an administrative coordinator and support role for EDI programs, including the Multi-Ethnic Student Program, International Student Program, LGBTQIA2S+ Programs, Gateway and STELLAR summer bridge programs, and the Summit Scholars - a TRIO Support Services Program. The position also includes a dedicated assignment supporting the Native American Student Success (NASS) program, which advances Native American students success through academic, career, financial, cultural, personal and social programs and support. Native American students comprise over 20% of UMM students, and the university is proud to be the only 4-year university in the upper Midwest recognized by the U.S. Department of Education as a Native American Serving Non-tribal Institution (NASNTI).
In an office that is extremely active throughout the calendar year and diverse in its engagement, this position plays a key role in communicating among staff, with student leaders, and with colleagues across campus; supporting event planning and project and budget management; supervising student staff; and contributing to an inviting and inclusive office and campus culture. The position requires excellent relational and communication skills, flexibility, and the ability to work independently and as a member of project teams. The Office Coordinator is the first point of contact for students, visitors to the office, partners and collaborators, faculty, staff, and family members and maintains a welcoming, positive, and supportive environment. The work requires sensitivity and discretion, as well as an ability to relate well to people from diverse populations and identities, including cultural heritage, disability, gender identity and expression, race and ethnicity, socioeconomic and educational background, and speakers of languages other than English. Miigwech.
This is a 100%-time AFSCME-represented position reporting to the Director of Equity, Diversity and Intercultural Programs and working closely with the Director of Native American Student Success. The appointment includes a) a 50% of full-time appointment supporting EDI office and program overall and b) a 50% of full-time appointment directly supporting the Native American Student Success program, funded by a grant from the U.S. Department of Education through September, 2020. The University intends to apply for future NASNTI grants. The position has a 6-month probationary period.
Office Management Support for EDI and NASS - 75%
Maintain a welcoming, organized, effective, responsive, and professional office environment, including oversight of the office, displays, meeting room, and lounge. Ensure that the offices are reflective of and welcoming to UMM’s diverse student populations and model a high level of equity, respect, and inclusivity. Exercise discretion, diplomacy and sound judgment in all areas of daily work;
Provide ongoing administrative support to the Directors and programs; maintain calendars, schedule meetings, and provide meeting notes;
Assist with program operations as well as the research, planning, development and implementation of new initiatives and program improvements, working under the direction of the directors and program coordinators;
Provide ongoing support and coordination for meetings as well as complex events offered by EDI (e.g. workshops, lectures, performances, retreats, immersion and bridge programs, and cultural events); assist with event planning
and implementation including related logistics such as ordering supplies, making travel arrangements, reserving rooms, arranging food, creating Google calendar invitations, and communicating with participants;
Manage communication via email, phone, and in person to provide guidance and coordination; maintain an up to date website for the office and programs in collaboration with program staff;
Support program assessment and documentation; organize and update program and office records, including digital archives for the office and various projects;
Hire, train and supervise a diverse team of student employees; assist in coordinating their projects and work;
Prepare and disseminate promotional materials, forms, presentation materials, newsletters, etc.; coordinate office and program mailings. Utilize UMN technology tools to provide effective and efficient communication and support;
Process and maintain information that may require gathering, compiling and maintaining data;
Research and recommend standard department office equipment. Monitor, inventory and order supplies;
Maintain a high level of confidentiality in regard to student records and office functions and operations; comply with all FERPA requirements, University policies, and procedural guidelines.
Support for human resources, finances, and fiscal management within EDI and NASS - 25%
Working collaboratively with Facilities and Finance Enterprise Financial System and Grants Development team leaders, manage the timely and accurate accounting for office and program operations, grant funded, and fee budgets;
Assist staff with purchasing, reimbursements, travel planning (e.g. scheduling fleet vehicles, hotel reservations), and hiring processes. Initiate related inquiries and processing;
Assist the directors and staff in ensuring good fiscal practices, effective budget management, and the careful stewardship of university resources throughout EDI and NASS.
The University of Minnesota Morris Equity, Diversity and Intercultural Programs seeks an Office Coordinator. This position is 12 month, 40 hours week/100% time, Monday - Friday, 8am - 4:30pm and reports to the Director of Equity, Diversity and Intercultural Programs. This position is represented by a Bargaining Unit: AFSCME Clerical. The qualifications are as follows:
Essential knowledge, skills and abilities
High School Diploma/GED and two years of related office experience. Training/education may be substituted for some years of experience.
A demonstrated appreciation of cultural diversity, coupled with the ability to work effectively with people from a wide variety of backgrounds, cultures, and experiences.
Strong skills in interpersonal interactions, verbal and written communication, and the use of computers and other office technology.
Time management and organizational skills including the ability to prioritize multiple tasks.
The ability to exercise discretion, confidentiality, diplomacy, and good judgment in dealing with varied issues.
Flexibility and the ability to work both independently and collaboratively as a team member.
Preferred knowledge, skills and abilities
Experience working in educational settings, including higher education.
Knowledge and experience with event planning, human resources systems, and financial management.
Knowledge and experience with diverse populations and identities, including cultural heritage, disability, gender and sexual orientation, race and ethnicity, socioeconomic and educational background, and speakers of languages other than English.
Effective critical thinking, analytical, and problem solving skills, including the ability to anticipate and recognize issues as they arise and the ability to make decisions independently within established guidelines and protocols.
Skilled in work with Google and Microsoft office software suites.
Internal Number: 332020
About University of Minnesota, Morris
The University of Minnesota, Morris (UMM) provides a rigorous undergraduate liberal arts education, preparing its students to be global citizens who value and pursue intellectual growth, civic engagement, intercultural competence, and environmental stewardship.As a public land-grant institution, UMM is a center for education, culture, and research for the region, nation, and world. UMM is committed to outstanding teaching, dynamic learning, innovative faculty and student scholarship and creative activity, and public outreach. Our residential academic setting fosters collaboration, diversity, and a deep sense of community.