The Program Manager will be in charge of the day-to-day operations of several student and faculty-facing programs at the David Rockefeller Center for Latin American Studies at Harvard University. These involve a myriad of activities that range from engaging with professors and students from across the University's Schools and planning to publicizing and executing events at Harvard on topics related to one or more assigned programs (DRCLAS programs include: Andes & Southern Cone, Arts, Brazil, Central America & Caribbean, Cuba, Mexico). The program(s) in question will be assigned by academic year, based on considerations such as programmatic and development priorities; faculty and student needs; executive and regional committees and strategies; thematic initiatives and other considerations. The Program Manager is the point-person for everything related to the program(s) at DRCLAS.
An ideal candidate is someone who:
Is knowledgeable about topics related to region, is effective working with different stakeholders, and enjoys building relationships among multiple constituents, including faculty, students, alumni, visiting speakers and guests.
Thrives in managing multiple projects, including providing logistical planning, publicity, and execution of a range activities of the Program, including events, outreach, faculty and student grant competitions, and advising members of the community interested in the region.
Takes pride in representing the program and the institution in internal and external events.
Duties & Responsibilities of the Program Manager include, but are not limited to:
Responsible for managing Cambridge-based activities of the program(s), including working with faculty to generate events and content for the program(s) including developing topics and identifying/contacting appropriate presenters and moderators.
Collaborates with Associate Director of Programs, DRCLAS Director, and Executive Directors to identify faculty committee chairs and members for the faculty committee and assists in organization and setting the agenda of future committee meetings.
Completes administrative and logistical components related to the program's events (i.e.: travel logistics, events logistics and communications in coordination with the events team.). Coordinates and runs meetings with Harvard faculty & other Harvard staff to jointly create and execute sponsored workshops, conferences and seminars. Set agenda and solicit agenda items from others. Identify and develop institutional collaborators and event co-sponsors at Harvard for related activities.
Serves as the point person for distinguished visitors to Harvard from a variety of disciplines, helping them situate themselves in the University and connecting them to other faculty members as well as students in other programs.
Represents the organization as appropriate in internal and external events.
Receives and advises students, faculty and other visitors to the Program(s) and DRCLAS.
Additional Responsibilities listed in the "Additional Information" section
Engages with related student organizations across the University. Manages event-related activities for student organizations that are awarded a DRCLAS group grant.
Collaborates with the following tasks in relation to student services alongside the student team (team members are located within Cambridge and across the region): May assist with student-related logistical tasks for region's programs, such as interviewing potential student participants, helping with pre-departure orientations in Cambridge, and helping design in-country group activities. May act as a DRCLAS representative in student divisional and summer opportunity fairs, as well as in informational sessions, to inform and attract students to DRCLAS opportunities in Latin America. Assist in the management of updated student contact information and forms in DRCLAS database and in collaboration with Global Support Services, Office of Career Services, and the Office of International Education
Manage, edit and maintain web content in coordination with the events team.
Manage budgets in coordination with the DRCLAS Finance Officer. This includes reporting expenses, reimbursing visiting speakers and guaranteeing the financial solvency of the program in Cambridge.
Manage relationships with distinguished guests and their staff, providing detailed logistics briefing and coordinating connections with Harvard stakeholders while guests are on campus.
Supervise the Program(s) intern(s) activities.
All formal offers will be made by FAS HR.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree required.
3+ years work experience.
Spanish fluency (spoken and written) required
Strong organizational skills and the proven ability to manage multiple tasks and deadlines simultaneously.
Demonstrated ability to relate well with diverse constituencies.
Knowledge of Harvard University academic and administrative structure is helpful.
Effective communication skills are essential, with an emphasis on writing.
Motivated and resourceful self-starter with the ability to anticipate needs, meet deadlines, and solve problems creatively, both independently and in team settings.
Adaptability to interact with high-profile visitors with poise and self-confidence.
Experience as a student or administrator in Latin American higher education is a plus.
Familiarity or knowledge of Portuguese language is a plus
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50033BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.