UCIS-Office of the Director - Pennsylvania-Pittsburgh - (19009529)
The University Center for International Studies (UCIS) at the University of Pittsburgh is seeking a qualified Administrative and Program Assistant. The Administrative and Program Assistant will provide administrative support within the Center for Latin American Studies (CLAS).
Primary duties include analyzing and organizing operations for CLAS, handling confidential and timely materials, scheduling appointments for the staff, making travel arrangements for staff and students on CLAS-sponsored programs, processing payments and reimbursements, distributing mail, handling foreign visitors and other duties assigned by the Associate Director.
The Assistant will engage in event planning, manage the scheduling, logistics, publicity and information for a range of Center activities, and help facilitate outreach events. Other major duties include providing administrative support to the Assistant Directors for Academic Affairs and for Partnerships Programming, and for CLAS-sponsored or administered study abroad programs.
The Assistant must be cordial, professional and possess excellent communication and computer skills (knowledge of Windows, Microsoft software, and HTML coding software required) along with strong organizational skills, initiative, and interpersonal skills. Bachelor's degree required and minimum of one to two years administrative experience. Knowledge or experience in Latin America and Latin American languages studies preferred.
Complete mastery of Microsoft Word, Microsoft Outlook, Access Database, and Internet essential, Adobe Pagemaker, and Microsoft Publishing useful; excellent verbal skills (ability to draft/modify routine correspondence and standard information documents; efficient and correct use of office equipment (Copiers, fax, etc.); Incumbent should be proficient in at least one Latin American language (Spanish, Portuguese, Kriol, etc.) in addition to English.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets
Assignment Category: Fulltime-Regular
Job Classification: Staff.Administrator.I
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 2-3 years experience
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Hiring Range: $23,868.00 - $37,752.00
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Internal Number: 19009529
About University of Pittsburgh
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.Pitt faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.