Reporting to the Executive Director, this key position is responsible for management of the financial and human resources administration of the David Rockefeller Center for Latin American Studies, with direct oversight of a USD $5M budget for a staff of ~30 people working in five countries. We seek a candidate with an entrepreneurial spirit; a creative and strategic thinker who thrives in a collaborative organizational culture. This role oversees the day-to-day financial operations, supports HR transactions, and serves as subject matter expert for business processes, policies and systems.
Budgets, financial monitoring & reporting
Take lead role in developing the Center's budget and for the creation of systems to provide accurate long-term projections; review and timely forecasts and ad hoc information to Center leadership.
Leverage the budget as a critical management tool, monitoring all programs' financial actual performance against estimates; reviewing requests for amendments, continuing appropriations and alerting leadership about issues.
Ensure financial compliance with University policies and procedures and applicable legal rules and regulations. Develop an in-depth understanding of all financial structures and business processes, proactively resolving problems that span multiple departments and geographies.
Works directly with staff responsible for each portfolio of programs to develop individual budgets, revenue and expense projections and meet goals for all program areas.
Ensures high levels of customer service by providing professional, timely, and accurate financial management to all stakeholders. Performs financial operations that may include payroll, accounting, accounts payable/receivable, procurement, research administration etc. Work to continuously improve payments, reporting, reconciliation and all services for students, staff and faculty.
Responsible for external reporting and internal tracking of the Center's Endowment and current use funds.
Provide oversight, analysis and direction on the Center's sponsored research accounts, grant proposals and reports, donor fund tracking and reports, and other projects as needed
Serves as primary authority/administrator for multiple financial and HR systems.
Develops budgets and monitors the finances of satellite offices in Santiago, São Paulo, Mexico City and Buenos Aires.
Works with the Executive Director on gift tracking, projections, processing, reporting and stewardship.
Human Resources Administration
Partner with the Executive Director and FAS Human Resources, overseeing all administrative responsibilities related to human resources including recruiting, the promotion of an inclusive and innovative work environment, appointments, compensation, termination, and other HR processes such as onboarding, training, absence management, etc., for Cambridge and four locations in Latin America
Serve as primary source of information on all HR related policies and practices, such as performance evaluations, professional development opportunities, employee recognition, among other programs. Partners with FASHR Sr. Consultant and other member of HR team to ensure compliance with university policy and employment laws
Maintain employee records for all Center employees
Directly manage and support the professional development of two staff. Work closely with other managers in the development of the larger team
Maintains productive individual and institutional relationships with internal Harvard and external partners.
Other Core Duties
Ensure high levels of credibility with colleagues, clients and advisors internal and external to Harvard through professional customer service standards, and timely and accurate financial management
Serve as primary authority/administrator for multiple financial and HR systems
May lead change management efforts, mapping business processes against new solutions
Special projects as needed
All formal offers will be made by FAS HR.
Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner – including virtual interviews, remote onboarding, and remote work.
The David Rockefeller Center for Latin American Studies sits in Harvard's Division of Social Science, which is strongly committed to creating and supporting a diverse workforce. Respect and fairness, kindness and collegiality, and trust and transparency are among the values we espouse and promote in our workplace culture. We work hard to ensure a healthy, inclusive and positive environment where everyone does their best work in support of Harvard's mission.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
7+ years management experience
Master's degree preferred.
Strong interpersonal and leadership skills and the ability to establish effective working relationships with a wide variety of constituents.
Intellectual curiosity, independent inquiry and enthusiasm for the work of the Center.
Creative problem-solving and initiative.
Strong analytic and organizational skills.
Ability to work independently and to prioritize work under minimal supervision.
Experience in international organizations highly desirable.
Experience and/or interest in Latin America a plus.
Proficiency in Excel, Word, email/internet applications.
Familiarity with Oracle Financials and PeopleSoft HR systems preferred.
Ability to learn new systems as needed. Spanish and/or Portuguese proficiency desirable, and/or experience and interest in Latin America.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52548BR
About Harvard University Faculty of Arts and Sciences
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