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Posted: 24-Sep-24
Location: Fairfax, VA, Virginia
Salary: Open
Internal Number: 10001737
Department: Col of Humanities and Soc Science
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Global Affairs Program is a vibrant interdisciplinary academic unit in the College of Humanities and Social Sciences (CHSS) at George Mason University that offers a BA (online and in-person) and MA (traditional and accelerated) and has a degree program at the George Mason University Korea Campus. You can find more information here: https://globalaffairs.gmu.edu/. It is also the institutional home of multiple area studies programs: Middle East and Islamic Studies, Latin American Studies, Russian and Eurasian Studies, and Asia Pacific and Northeast Asia Studies.
About the Position:
The Global Affairs Program is seeking a part-time (approximately 16 hours per week) non-student wage Administrative Assistant. The position will report to the Office Manager and will support a variety of administrative functions. Most of the work can be performed remotely but the position will be required to be on-site some of the time during the day and occasionally in the evening.
Responsibilities:
- Manages websites and social media including web-design and creating posts;
- Supports outreach and marketing efforts including creating online and print content and distribution;
- Assists with design and ordering of promotional materials and at recruitment events;
- Handles coordination of program events (virtual or in-person) and assist as needed on day of events;
- Promotes events, courses, and academic programs (flyers, listservs, online posts);
- Inputs catering orders;
- Helps manage generic email addresses and respond appropriately;
- Assists with book orders and other course support needs;
- Manages listservs for academic programs and send out messages;
- Helps schedule faculty meetings including organize and sending materials for them in advance;
- Attends CHSS or university meetings as a representative of the program;
- Oversees office space and office supplies placing orders when necessary;
- Updates and manage online shared folders for programs;
- Coordinates as needed with Global Affairs faculty and academic advisor at Mason Korea;
- Helps faculty with administrative aspects of experiential learning opportunities such as study abroad; and
- Performs other administrative duties as assigned.
Required Qualifications:
- High School Diploma or equivalent combination of education and experience;
- Knowledge of general office procedures;
- Demonstrated effective communication and interpersonal skills;
- Basic proficiency in computer software Microsoft Word, Excel, and PowerPoint; and
- Ability to work an occasional evening on-site.
Preferred Qualifications:
- Completed bachelor?s degree in field relevant to Global Affairs or to higher education;
- Experience with website design and social media in a professional setting;
- Experience using Canva (or similar) for the creation of flyers or other marketing materials;
- Experience providing administrative support to an individual or a team;
- Detail oriented and excellent organizational skills;
- Ability to learn how to use new software relatively quickly; and
- Commitment to protecting sensitive information and to working with diverse communities and teams.
Instructions to Applicants:
For full consideration, applicants must apply for GMU Worker at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent, Resume and a CV for review.
Posting Open Date: Sep 23, 2024
For Full Consideration, Apply by: Oct 7, 2024
Open Until Filled: Yes