1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.

Required Skill/ability 1:  Ability to multi-task, prioritize projects, work independently, as well as part of a team; highly motivated, detail-oriented, and organized; excellent time management skills; strong and demonstrated ability to effectively meet goals and deadlines. 

Required Skill/ability 2:  Demonstrated flexibility and agility in handling multiple complex projects in fast-paced environment while maintaining professionalism; reacts to new situations appropriately and adapts readily to changing work demands; demonstrated ability to show initiative and to learn new skills.

Required Skill/ability 3:  Exceptional oral and written communication skills; strongly demonstrated editing and proofreading abilities.  Intermediate to advanced skills with word processing, spreadsheet, database, and web-based applications (Canva, Creative Cloud, Photoshop).

Required Skill/ability 4:  Superior interpersonal and problem-solving skills, including the ability to interact in a tactful and diplomatic manner to work effectively with diverse constituencies of faculty, students, staff, administrators, professionals and vendors by phone, in person, and in writing.

Required Skill/ability 5:  Demonstrated positive attitude and commitment to working as a member of a center-wide team.  The ideal candidate should have the ability to understand, communicate, and effectively interact with people across cultures. Being open to learning about different dimensions of diversity and exhibiting positive attitudes towards cultural differences.

Preferred Education:  Bachelor's Degree in a related field and four years of related work experience; or an equivalent combination of education and experience. Familiarity with Yale systems and procedures. Strong interest in Latin American or Iberian studies; past experiences of travel/work/study in the region.  Oral and written proficiency in Portuguese, Spanish, or other relevant language of the region.

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Program Coordinator

University Job Title:  Program Coordinator, CLAIS

Preferred Education, Experience and Skills:  Bachelor's Degree in a related field and four years of related work experience; or an equivalent combination of education and experience. Familiarity with Yale systems and procedures. Strong interest in Latin American or Iberian studies; past experiences of travel/work/study in the region.  Oral and written proficiency in Portuguese, Spanish, or other relevant language of the region.

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

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